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Tuition and Fees

It is the expectation of Butler Community College that every student enrolled in classes meet the financial obligation associated with their enrollment. Students who fail to meet this obligation will not be granted academic credit for work completed.

Early Enrolled Students must have tuition and fees paid in-full by the early enrollment payment deadline, or have a payment plan established with accounts receivable. Deadline dates are published in the class schedule and on the web site.

Students Who Do Not Early Enroll must pay tuition and fees at enrollment or set up a payment plan with accounts receivable.

Students Receiving Federal Financial Aid must make prior arrangements with the Accounts Receivable office for deferment of tuition, fees and book payments.

Students On Activity Scholarships must pay fees in accordance with the payment policies previously stated.

Students Who Have Other Types of Scholarships must pay tuition and fees not covered by such scholarships in accordance with the payment policies previously stated.

Students Receiving Veterans’ Benefits for the first time may make arrangements for deferment of tuition and fees by making prior arrangements with the Veterans’ Coordinator in the Registrar’s Office and Accounts Receivable Office.

ANY EXCEPTIONS TO THE ABOVE DIRECTIONS MUST BE COORDINATED WITH ACCOUNTS RECEIVABLE. TUITION AND FEES ARE SUBJECT TO CHANGE BY ACTION OF THE BUTLER BOARD OF TRUSTEES. ANY STUDENT ACCOUNT BALANCES NOT ON A PAYMENT PLAN OR COVERED
BY FINANCIAL AID ARE SUBJECT TO LATE PAYMENT FEES AT THE END OF EACH MONTH.

Housing

Butler’s residence halls at El Dorado accommodate 377 students. West Hall houses 102 students, the East Hall houses 113 students, Cummins Hall houses 130 students and four year-round apartments provide space for 32 more students. All living units are equipped with beds, desks, closets, basic cable, phone jack, small refrigerator, internet access, desk chairs, air conditioning and extra-long twin mattresses. Students must furnish pillows, linens, blankets and towels.

It is recommended the $75 deposit be placed on a room in early spring to reserve space in the residence hall. A damage deposit is required with the submission of each application. Upon checking out of the halls properly, $50 of the deposit is refunded and $25 kept for general hall damages and hall improvements. Those wishing to reside in the residence hall should obtain an application at the Residence Life Office located off the East Hall lobby. Students may also write for a Housing Application: Residence Life Office, 2415 W. Towanda, El Dorado, Kan. 67042.

Class Load: Normal and Maximum

Full-Time/Part-Time Status

Normal Load-16 hours of semester credit
Maximum Load-18 hours of semester credit

Band, chorus and physical education courses are included in the 18 hours. Sophomores with a cumulative grade point average of 3.0 and/or a previous semester grade point average of 3.5 may request permission to take additional hours from the Director of Enrollment Management, or
Director of On-Site Advising, and the student’s advisor. Students not showing suitable proficiency in previous enrollments may be required to decrease their number of hours the following semester.

Full-Time Status - 12 hours of semester credit
Part-Time Status – less than 12 hours of semester credit

Summer Class Load (requirements are different for Financial Aid students)
Full-Time Status - 6 hours of semester credit
Part-Time Status – less than 6 hours of semester credit
Maximum Load - 12 hours of semester credit

Student I.D. Card
Students are issued a photo identification card for each academic year. Students should carry the card at all times. The card admits them to all college activities and is used to identify those who have contracted for meals at the cafeteria. A student I.D. card is required to purchase
computer software at Butler bookstores, to request academic records, or to utilize college computer labs. Cards are available beginning two weeks prior to the first day of classes for each semester. Student I.D. cards can be acquired at multiple locations:
1. El Dorado: Registrar, Hubbard Center.
2. Andover: Room 6402, 6000 building.
3. Wichita: Southwestern College east location (corner of Rock Road and Pawnee, 1 mile north of McConnell Air Force Base. )

Financial Aid
Federal Sources of Aid
Butler participates in four federal programs of aid and also provides institutional scholarships and employment. The receipt of money from the federal programs is determined by a uniform analysis of the student’s financial need. Students are required to complete the Free Application for
Federal Student Aid (FAFSA) which is available from the Butler Financial Aid Office, community locations, a high school counselor, or on the web at www.fafsa.ed.gov. You/your parents should have a PIN(s) to electronically sign your FAFSA on the web. To obtain a PIN from the web,
go to www.pin.ed.gov.

Handbook Continued