Trustees tour 5000 Building remodel, Facility/Manufacturing building
New Board policies, Human Resources policies approved
The Butler Community College Board of Trustees met at 4:30 p.m. Oct. 13 in person with Trustee Mary Martha Good absent. After the call to order, Trustees entered into an executive session for 30 minutes for consultation with legal counsel on the topic of real estate. When back in public session, trustees approved the agenda with no changes. There were no public comments.
Prior to their meeting, some Trustees met with administration and facilities personnel to tour the latest renovations of the 5000 Building on East 13th Street in Andover. The college had to vacate their 6000 building at Andover High School due to the districts new building construction. The renovated space now houses all student support services needed for enrollment, including admissions, registrar, financial aid, advising and the bookstore.
In addition, they were able to tour the inside of the new Facilities/Manufacturing building currently under construction on the southeast corner of the lot. This building which will house all facilities operations for Andover as well as heavy equipment manufacturing classes.
Under the President’s Report, President Kim Krull, Ph.D., reported the currently active COVID-19 cases as 11 students and 0 employees. To date, the administration is pleased that Butler’s active cases have remained relatively low compared to other institutions. The administration will present a complete COVID-19 overview at next month’s board meeting.
Butler’s current enrollment is more than 7300 headcount and 68,000 credit hours. Krull reported that a recent phone campaign for short term classes reached out to 2700 potential students. Individuals across the college are now calling prospects about spring classes. Various faculty members have been conducting phone campaigns since last spring.
Other reports heard included the Education Facilities Authority report by Trustee Chair Jim Howell, regarding the maintenance of the BG Products Veterans Sports Complex. Howell explained maintenance costs for the facility are going up each year and all partners may be asked to increase their financial support of the facility to support long term goals. Currently, the college’s portion for the stadium budget comes from the Butler Foundation, not the college’s operational funds. Howell said the Authority Committee is working to put together a pre-defined budget of what the expected longer-term need will be for the various project.
Other reports heard included updates from Student Government Association, Operational Staff, and BCCEA, the faculty association.
Tom Borrego, Executive Director of the Butler Community College Foundation and Special Assistant to the president, provided an update on the Foundation Division which includes fundraising, Community Advancement, and College Relations and Marketing.
Borrego reported five new board members are joining the Foundation board: John Blickenstaff, ‘85 alum; Nelson Mosley, Betsy Reddler, Wichita, Jay Stehley, and Aletra Chaney-Profit of Butler’s Career Services Department.
Borrego shared that the Foundation provided $100,000 for scholarships to the college’s Admissions Team as they worked to recruit students for fall. He added in 2019-2020, the Foundation raised more than $1.4 million, with their Benefit Auction bringing in nearly $248,000 in a single evening. The Foundation also conducted an emergency appeal for students impacted by the pandemic in which donations totaled more than $10,000.
Dr. Krull shared with Trustees that the Foundation distributed three-quarters of a million dollars to students for scholarships over the past year.
In addition, Borrego highlighted Advance Kansas and their exceptional work to pivot to virtual sessions due to COVID-19. Life Enrichment is another Community Advancement program designed to provide educational, entertaining and cultural programing for community members held monthly. Membership in the program has grown from 118 in 2018-2019 to 151 in 2019-2020 with the average attendance each month reaching 73.
Lastly, College Relations and Marketing was highlighted for its implementation of technology. The department is working to incorporate marketing automation into its daily operations. The technology will allow for stronger tracking of prospective students through various advertising strategies.
BOARD STRATEGIC DISCUSSION
Lori Moshier, Faculty Development Specialist, and Mark Jarvis, Director of Faculty Development, provided an overview of their department for the board. They highlighted the work done in the spring to pivot to 100% remote teaching.
According to Jarvis, faculty worked to make the experience as seamless as possible for students.
“Butler faculty, staff and students are very resilient,” he said. “And great things have happened, in spite of, and, in light of, COVID.
The college had 100 faculty who were already prepped to teach online, and they stepped forward to help other instructors get set up. Jarvis added, the department has offered 140 virtual workshops since March for faculty and distributes a newsletter that reaches 448 faculty and staff. He stated the college, with the use of the technology, has built a network of support for students as they deal with all sorts of COVID situations.
Dr. Krull also highlighted that Butler has been teaching online for more than 20 years. That experience coupled with the fact the college had been working the last couple of years to upgrade infrastructure because of the capital outlay. That work was the foundation for the college’s success in going 100% online in the spring.
BOARD ACTION ITEMS
The board continued their work of reviewing and updating policy revisions for the Employee Handbook and as preparation for the 2023 Higher Learning Commission accreditation process. Trustees with much discussion approved the Code of Conduct and Responsibilities Policy, the Violation of Board Policy, and Resolution of Censure Policy.
Shelley Stultz, Associate Vice President for Human Resources, presented to the board a proposed policy for Reduction in Force or Disinvestment in staff. Stultz explained the college has not a policy that clearly identified how a reduction in force strategy would be implemented. She felt the current policy was not sufficient.
Therefore, an updated policy was brought before the board for approval that includes which employees, what the re-employment processes, and what the separation pay and benefits would look like.
The proposed policy includes the recommended policy guidelines and practices, and replaces the “Outplacement Assistance for Reduction in Force or Disinvestment of Positions” policy that is currently found in the employee handbook. Stultz clarified that the policy does not pertain to faculty as they are under the Professional Employees Agreement. The policy also does not pertain to temporary employees, 90-day probationary employees or student workers. The board approved unanimously.
Three individuals of the college’s admissions team were recognized for their work with the Kansas Association of Collegiate Registrars and Admissions Officers (KACRAO) organization. Monica Zavala was recognized for serving as the Planning for College coordinator, Megan Chambers, as Vice President for Professional Development, and Michelle Ponce as Past President. KACRAO is a nonprofit, voluntary, professional association of more than 400 higher education administrators who represent nearly 80 institutions and agencies in the State of Kansas. KACRAO is affiliated with the American Association of Collegiate Registrars and Admissions Officers (AACRAO).
Aletra Chaney-Profit, Director of Career Services, was recognized for being selected to serve on the advisory board for the career access tool called Handshake, a job board that connects employers and career centers with students seeking work and experience. Handshake works with more than 900 colleges and universities and more than 450,000 employers world-wide.
Under the Consent Agenda, Trustees approved bills and warrants for September 2020 at $6,364,742.02 which includes the expenditure approvals list of $3,735,589.87 and payroll of $2,629,152.15 as well as other contract renewals and the purchasing of a Plasma Cutting Table for the STEM Manufacturing classes.
The full meeting is viewable on Youtube BCTV Channel 20.