Academic Policies
Policy Title: Class Recording Policy
Policy Number:
Effective Date: 10/13/2026
Revision Date: 10/13/2026
Division: Academics
Category: Academics
Applicability:
This Policy applies to Butler Community College ("BCC" or the "College") students, faculty, employees, and guests participating in or attending class lectures, discussions, presentations, or other academic events.
Purpose:
Butler Community College recognizes the importance of protecting the privacy of students and instructors, the integrity of the educational environment, and intellectual property associated with course instruction and materials. This Policy establishes requirements governing the recording, livestreaming, transcription, and use of Generative Artificial Intelligence ("AI") tools during class lectures, discussions, presentations, and other academic events while providing for approved disability accommodations.
Policy:
Butler Community College prohibits the recording, livestreaming, or use of Generative Artificial Intelligence ("AI") tools to generate a transcript of class lectures, discussions, presentations, or other academic events without the advance permission of the instructor presenting or hosting the event to be recorded.
Unless otherwise expressly permitted, permission to record a lecture or other academic event applies exclusively to the student who received permission from the instructor. This restriction does not apply to students who have official accommodations approved through the institution's Office of Disability Service that expressly permit recording as part of an approved accommodation.
In the event permission to record class lectures or other events is granted, the instructor may, but is not required to, notify students and guests in advance that recording may occur. Efforts should be made to protect the confidentiality of students with a disability who are being granted accommodation, and instructors will not identify students recording as a disability accommodation.
All students should be aware that any class, and discussions held therein, may be subject to recording in accordance with this Policy.
Limitations on Use of Recordings
Any recording permitted by an instructor may be used only for individual or group study with other students enrolled in the same class, and may not be reproduced, transferred, distributed, or displayed in any other manner.
Permission to allow recording of lectures is not a transfer of any copyrights in the recording or related course materials.
Any information contained in the recorded class may not be posted, published, or quoted without the express consent of the instructor or speaker and, if permission is granted, must be properly cited.
Students must erase recordings at the end of the semester in which they are enrolled in the class.
Cross-Reference: Class Recording Procedure
Cross-Reference:
Procedure Title: Class Recording Procedure
Procedure Number:
Effective Date: 10/13/2026
Revision Date: 10/13/2026
Referenced Policy: Class Recording Policy
Division: Academics
Category: Academics
Applicability:
This Policy applies to Butler Community College ("BCC" or the "College") students, faculty, employees, and guests participating in or attending class lectures, discussions, presentations, or other academic events.
Purpose:
Butler Community College recognizes the importance of protecting the privacy of students and instructors, the integrity of the educational environment, and intellectual property associated with course instruction and materials. This procedure establishes the process for governing the recording, livestreaming, transcription, and use of Generative Artificial Intelligence ("AI") tools during class lectures, discussions, presentations, and other academic events while providing for approved disability accommodations.
Procedures:
Syllabus Statement: Faculty shall include the College-approved Class Recording Syllabus Statement in each course syllabus. Faculty should not materially modify the statement without approval from the office responsible for the policy.
- Syllabus Statement - Class Recording
Butler Community College prohibits the recording, livestreaming, or use of Generative Artificial Intelligence ("AI") tools to generate a transcript of class lectures, discussions, presentations or other academic events without the advance permission of the instructor presenting or hosting the event to be recorded. This restriction does not apply to students who have official accommodations approved through the institution’s Office of Disability Service that expressly permit recording as part of an approved accommodation.
Requests for Instructor Permission: A student requesting permission to record, livestream, or electronically transcribe a class activity for reasons unrelated to an approved disability accommodation must obtain the instructor’s advance permission. The instructor will require the student to complete the College’s Agreement for Recording Lectures before recording begins.
Use and Retention of the Agreement: The completed agreements shall be maintained by the instructor or designated College office in accordance with applicable College record-retention requirements.
Approved Disability Accommodations: Students seeking recording as a disability-related accommodation must contact the Office of Disability Services. When recording is authorized through an official accommodation, the instructor shall implement the accommodation and shall not require the student to disclose disability-related information to the class. Any concerns regarding implementation must be referred to the Office of Disability Services. The instructor will require the student to complete the College’s Agreement for Recording Lectures before recording begins.