HEERF II Reporting - CRRSAA | Butler Community College

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The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), was signed in to law on December 27, 2020. CRRSAA provides for education stabilization through emergency funding to institutions of higher education through a second round of Higher Education Emergency Relief Funds (HEERF II). Institutions accepting CRRSAA funding must commit to providing a portion of the funds in the form of financial aid grants to students, which can be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus. Butler’s minimum required allocation to students is $1,815,966.


Reports are due quarterly and must be posted on the institution's primary website no later than 10 calendar days after the calendar quarter.

  • January 10, April 10, July 10, October 10
  • HEERF II Exception: Quarterly reporting for HEERF II for the first quarter of 2021 has been extended to the end of the second calendar quarter, June 30, 2021.

Once funds are fully spent, the institution may indicate that this is the institution’s final quarterly posting and that it covers all remaining HEERF fund expenditures for that specific HEERF Student Portion of funding. After posting, no more quarterly public reporting of Student Portion funds is required.


  1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than the required amount of funds received to provide HEERF grants to students:

    Butler Community College signed and returned the Certification and Agreement to the U.S. Department of Education on April 27th, 2020 for the HEERF I funds. This signed agreement remains in effect for all additional HEERF fund allocations. Acceptance of the HEERF allocations indicates Butler agrees to abide by all requirements of the funds and assures the institution has used, or intends to use, no less than the required amount of funds to provide HEERF grants to students.
  2. The total amount of HEERF II funds that the institution will receive or has received from the Department:

    Butler received $1,815,966 in HEERF II funds for distribution to students in the form of emergency student aid.

  3. The total amount of HEERF II Emergency Financial Aid Grants distributed to students:

    Date of Report Total Funds Disbursed Percent of Funds Disbursed Total Students Awarded
    June 9, 2021 $1,891,975* 100% 4,747

    *Includes $76,009 of Institutional allocation provided as emergency student grants

    **UPDATE** Due to uncashed/voided/returned checks, as of 01/04/2022 the total HEERF II funds disbursed is $1,867,249 to 4,677 students. This includes $51,283 of Institutional allocation provided as emergency student grants**

  4. The total number of students who have received an Emergency Financial Aid Grant to students:

    See Table Above

  5. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive:

    In an attempt to meet Congress’s intent to deliver emergency student aid relief as expeditiously as possible, while prioritizing populations with exceptional financial need, Butler provided block awards to five categories of students for the Spring 2021 semester:
    • High School Students
    • Students with a Pell eligible EFC that are enrolled in 12 or more credit hours

    • Students with a Pell eligible EFC that are enrolled in 6-11 credit hours

    • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 12 or more credit hours

    • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 6-11 credit hours

      Enrollment and financial aid status were determined as of March 26, 2021.

      Student eligibility criteria was determined by the recommended guidelines published by the U.S. Department of Education. The Department has since updated student eligibility criteria, applicable to all unspent HEERF funds.

  6. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    Students receiving HEERF II distribution were notified by institutional email with the following information:


The Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), signed in to law on December 27, 2020, provides funding to qualified students through the Higher Education Emergency Relief Fund (HEERF II).

Based on your enrollment and financial aid status you have been identified as a student eligible for HEERF II grant funding. You may view your award amount from your Pipeline account, FinAid Awards Info, 2020-2021. You do not need to submit an application nor provide any additional information to receive the HEERF II funds.

These funds will be disbursed to your Butler student account on March 31st. If you provided authorization to apply these funds to your student account charges we will do so for you. If you did not provide authorization, or if the grant funding is more than your student account charges, a credit balance refund will be issued to you on April 2nd. If you signed up for e-refunding, your credit balance refund will be electronically deposited to the account you identified. If you are not signed up for e-refunding, a check will be mailed by USPS to your address of record. You may view your mailing address by selecting ‘Personal Information’ from the ‘Student Quick Clicks’ drop-down menu from your Pipeline home page. Please allow time for processing through your financial institution or the USPS. Processing time can take several days.

These grant funds may be used to assist with any component of your cost of attendance or emergency costs that arise due to coronavirus, such as tuition, food, housing, healthcare (including mental health care) child care, etc.

Summer 2021 and Fall 2021 enrollment is currently open. If you have questions about enrollment or would like to enroll, please email advising@butlercc.edu.

It’s not too late to apply for financial aid for the 2020-2021 aid year. If you have experienced a change in income since filing your 2018 taxes, you may qualify for an adjustment to your FAFSA, to better reflect your current income situation and ability to pay. You may complete the 2020-2021 FAFSA for the current aid year, or the 2021-2022 FAFSA for next aid year, at fafsa.gov. Butler’s school code is 001906.

Please contact our office by calling 316.322.3121 or emailing finaid@butlercc.edu if you need any assistance or have any questions.

Students with an account balance were presented the option to apply their disbursement to outstanding student account charges. Students were notified of this option by phone call, email, and text message. Students were informed that providing authorization to apply funds to account charges was not a condition of the award.

Final Quarterly Posting - All HEERF II Student Portion Funds are Expended and No Additional Quarterly Reporting is Required