Financial Aid Process | Butler Community College

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Financial Aid Process

How to apply, what to expect

It can take up to eight weeks to process your application, so please apply early to avoid a payment contract or paying on your own. We have established the following priority deadline dates for submitting any required forms and documents that Financial Aid may request:

  • Fall Classes: July 1
  • Spring Classes: December 1
  • Summer Classes: May 1

Use the following instructions to process your financial aid.  Not everyone will need to address each step, and for guidance you should always feel free to contact the Financial Aid Office.

Apply for Admission

New students must fill out an Application for Admission . Returning students who have not been enrolled for one or more semesters must submit an Enrollment Update/Release to Enroll form.  Enrollment Update/Release to Enroll form.

Fill out the FAFSA

In order to receive Federal aid of any kind you must fill out the Free Application for Federal Student Aid. 

Communicate with the Butler Financial Aid Office

You will receive a Welcome email from the Butler Financial Aid office once we have received your FAFSA applicaton. Financial Aid communication is sent via the United States Postal Service, or to your Butler email. You will have the opportunity to answer the Title IV Consent for electronic communication within your My.ButlerCC account. Go to the Home tab – View Questions to select your communication perference. You need to select either Opt-In, or Do Not Consent for electronic communication. Your My.ButlerCC account will become your personal portal for all Butler information related to you.

Apply for Scholarships

Additional funds may be available for students who apply for scholarships

Submit Required Documents

Some students who apply for Federal Financial Aid may need to have their information verified. Students selected for verification must provide additional information to Butler. Go to your My.ButlerCC account – click the green Financial Aid tile - Home tab – beneath the Unsatisfied Requirements section, click on the 'Student Forms' (Verify My FAFSA) link. If you need assistance setting up your Student Forms account, expand REQUIRED on the right. Once you have clicked the link you will have information how to access and setup your Student Forms account. 

If Butler requires additional information, you will be sent a letter or an email. All requested documentation must be submitted in order to continue the processing of your application. All documents received by 3:00 p.m. in our office will be posted the same day. Otherwise, the posting date will be the following business day. File completion is processed in date order according to the date that the last required and accurately completed document was received. Verification can take 4-6 weeks. All required documents are due in the Financial Aid office by:

  • Fall Classes: July 1

  • Spring Classes: December 1

  • Summer Classes: May 1

Submit documents early. Students without enough financial aid in place to fully cover their charges for current or future terms are financially responsible for any reqmaining balance on the student account and are required to meet payment due dates. For account assistance contact Accounts Receivable at 316.322.3181, [email protected], or My.ButlerCC.edu.

Receive Offer Email

You will receive an offer email when your financial aid file is complete. Offer emails are sent to your Butler email account. Make sure you apply early and that you submit all requested documentation or forms in a timely manner. Offers are subject to adjustment, for example if additional offers are added.

Federal offers are based on your enrollment status:

  • Full-time status (12 or more hours)

  • Three-quarter status (9-11 hours)

  • Half-time status (6-8 hours)

  • Less than 6 credit hours (Pell Grant only)

You must be making satisfactory academic progress to receive disbursements. Federal Financial Aid covers only courses required for your Course Program of Study (CPOS) or Pathway. 

Your offer email will state your eligibility for Grants, Federal Work-Study, Federal Loans, and scholarships.  Federal Work-Study, Federal Loans, and Scholarships require additional steps for acceptance.

Special Circumstances

The FAFSA process does not provide a place for students and their families to explain special circumstances. A Professional Judgment refers to Butler's authority to adjust data on the FAFSA and override a student's status.

Withdrawing from Classes

If you withdraw from some or all of your classes both you and Butler Community College may be expected to repay some or all of the federal financial aid you have received for the semester.  For information on withdrawal from classes and how it may effect your financial aid, review our Return of Title IV Policy.