HEERF III Reporting - ARP

The American Rescue Plan (ARP) was signed in to law on March 11, 2021.  The ARP provides for education stabilization through emergency funding to institutions of higher education through Higher Education Emergency Relief Funds (HEERF III). Institutions accepting ARP funding must commit to providing at least 50% of the funds in the form of financial aid grants to students, which can be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus. Butler’s minimum required allocation to students is $7,112,181.


Reports are due quarterly and must be posted on the institution’s primary website no later than 10 calendar days after the calendar quarter

  • January 10, April 10, July 10, October 10

Once funds are fully spent, the institution may indicate that this is the institution’s final quarterly posting and that it covers all remaining HEERF fund expenditures for that specific HEERF Student Portion of funding. After posting, no more quarterly public reporting of Student Portion funds is required.


  1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than the required amount of funds received to provide HEERF grants to students:

    Butler Community College signed and returned the Certification and Agreement to the U.S. Department of Education on April 27th, 2020 for the HEERF I funds. This signed agreement remains in effect for all additional HEERF fund allocations. Acceptance of the HEERF allocations indicates Butler agrees to abide by all requirements of the funds and assures the institution has used, or intends to use, no less than the required amount of funds to provide HEERF grants to students.
  2. The total amount of HEERF III funds that the institution will receive or has received from the Department

    Butler received $7,112,181 in HEERF III funds for distribution to students in the form of emergency student aid.
  3. The total amount of HEERF III Emergency Financial Aid Grants distributed to students:

    Quarterly Report

    Total Funds Disbursed

    Percent of Funds Disbursed

    Total Students Awarded

    Quarterly Report due:
    July 10th

    Date of Report: 6/24/21



    Quarterly Report due:
    October 10th
    Quarterly Report due:
    January 10th
    Quarterly Report due:
    April 10th
  4. The total number of students who have received an Emergency Financial Aid Grant to students:

    See Table Above
  5. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive:

    Summer 2021

    In an attempt to meet Congress’s intent to deliver emergency student aid relief as expeditiously as possible, while prioritizing populations with exceptional financial need, Butler provided block awards to five categories of students for the Summer 2021 semester:
    • High School Students
    • Students with a Pell eligible EFC that are enrolled in 12 or more credits hours
    • Students with a Pell eligible EFC that are enrolled in 6-11 credit hours
    • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 12 or more credit hours
    • Students with no FAFSA on file or non-Pell eligible EFC that are enrolled in 6-11 credit hours

      Enrollment and financial aid status were determined as of June 21, 2021.
  6. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    Summer 2021
    Students receiving HEERF III distribution were notified by institutional email with the following information:

The American Rescue Plan (ARP), signed in to law on March 11, 2021, provides funding to students through the Higher Education Emergency Relief Fund (HEERF III).

Based on your enrollment and financial aid status you have been identified as a student eligible for HEERF III grant funding. You may view your award amount from your Pipeline account, FinAid Awards Info- select the 2020-2021 aid year and then the ‘Award Offer’ tab. You do not need to submit an application nor provide any additional information to receive the HEERF III funds.

These funds will be disbursed to your Butler student account on June 23rd. If you provided authorization to apply these funds to your student account charges we will do so for you. If you did not provide authorization, or if the grant funding is more than your student account charges, a credit balance refund will be issued to you by June 28th. If you signed up for e-refunding, your credit balance refund will be electronically deposited to the account you identified. If you are not signed up for e-refunding, a check will be mailed by USPS to your address of record. You may view your mailing address by selecting ‘Personal Information’ from the ‘Student Quick Clicks’ drop-down menu from your Pipeline home page. Please allow time for processing through your financial institution or the USPS. Processing time can take several days.

These grant funds may be used to assist with any component of your cost of attendance or emergency costs that arise due to coronavirus, such as tuition, food, housing, healthcare (including mental health care) child care, etc.

Fall 2021 enrollment is currently open. If you have questions about enrollment or would like to enroll, please email

It’s not too late to apply for financial aid for the 2021-2022 academic year. If you have experienced a change in income since filing your 2019 taxes, you may qualify for an adjustment to your FAFSA, to better reflect your current income situation and ability to pay. You may complete the 2021-2022 FAFSA for the current academic year at Butler’s school code is 001906.

Please contact our office by calling 316.322.3121 or emailing if you need any assistance or have any questions.

Students with an account balance were presented the option to apply their disbursement to outstanding student account charges. Students were notified of this option by phone call, email, and text message. Students were informed that providing authorization to apply funds to account charges was not a condition of the award.